Clinical trial logistics

Custom Clearance

Customs clearance coordination for clinical shipments entering Türkiye: document reconciliation, permit and TAREKS follow-up, and delivery closure with yo…

Discuss your projectRegulatory intelligence
IMPinvestigational product
IVDkits and reagents
MDmedical devices
End-to-endoperating model

Border readiness

Complete the customs file before the goods move

01

Pre-shipment consistency review

Record intended use, technical traits, model and components. Client-facing output: Pre-shipment gap list.

02

Customs-broker coordination

Assess tariff, permit, TAREKS, origin and conformity dependencies. Client-facing output: Clearance status record.

03

Permit and TAREKS outcome alignment

Align invoice, packing, transport and technical records. Client-facing output: Delivery and cost documents.

04

Arrival, inspection and delivery coordination

Do not release dispatch while gaps remain open. Client-facing output: Transaction close-out file.

Client-anonymized operating experience

The operating scope of past projects

Client names remain private; vaccine studies are shown by name with their own project figures.

International routes · Urgent coordination

Urgent international product shipments

Project scope6 routes · 28–35 hours from origin to destination

Past shipment summaries originating in New Delhi, London, Beijing, New York, Hong Kong and Shanghai cover cell-therapy material, research medicines, kits and consumables. The recorded times run from origin to destination; they are not customs-clearance durations.

For sponsors: For an urgent request, share product class, permit status, origin and target delivery time on one timeline.

Customs coordination

Source: past project summaries supplied by Omega. Quantities and times describe only the relevant historical examples, not current capacity or a delivery commitment. The source does not distinguish vaccine doses from vials.

Short answer

What does this service actually solve?

Customs coordination makes product description, tariff approach, value, origin, permissions and possible safety controls visible before dispatch.

Procurement brief

Custom Clearance

Customs coordination makes the documentary and control route visible before the goods move.

Included in scope

  • Pre-shipment consistency review
  • Customs-broker coordination
  • Permit and TAREKS outcome alignment
  • Arrival, inspection and delivery coordination

Outside scope

  • Binding GTİP rulings
  • Guaranteeing duties or inspection outcomes
  • Creating missing manufacturer technical files
01

Inputs we need

  • Invoice and packing list
  • Transport information
  • Technical product description and likely GTİP
  • Origin, permit and conformity evidence
02

Records delivered

  • Pre-shipment gap list
  • Clearance status record
  • Delivery and cost documents
  • Transaction close-out file
03

Risks affecting timing

  • GTİP and description mismatch
  • Different model on goods and documents
  • Inspection time omitted from planning

RACI

Decision and record ownership

Sponsor/CROIntended use, study link and product ownership
ShipperCorrect invoice, packing, origin and transport documents
Customs brokerDeclaration, tariff assessment and customs formalities
Omega DepotPre-dispatch review, permit/TAREKS coordination and delivery follow-up

Exception scenarios

Keep control when the plan changes

Physical model differs from invoice

Pause the declaration and correct identity with the shipper.

Inspection or sampling is requested

Record chain, evidence owner and schedule impact.

Tariff approach changes

Reassess tax, permit and product-safety impact.

Operating model

From uncertainty to a traceable outcome

Every project follows the same control logic, adapted to product and protocol requirements.

  1. 01

    Product profile

    Record intended use, technical traits, model and components.

  2. 02

    Control route

    Assess tariff, permit, TAREKS, origin and conformity dependencies.

  3. 03

    Document reconciliation

    Align invoice, packing, transport and technical records.

  4. 04

    Pre-dispatch gate

    Do not release dispatch while gaps remain open.

  5. 05

    Arrival coordination

    Assign declaration, inspection, sample and document requests.

  6. 06

    Delivery closure

    Link release, cost and delivery evidence to the project file.

Service-specific FAQ

What to know before scoping

Does Omega issue binding tariff classifications?

No. Omega prepares product data and coordination; binding classification follows authorised channels.

Does every product require TAREKS?

No. Scope depends on classification, technical attributes and current controls.

Can review happen before arrival?

Yes. Invoice, packing and technical evidence should be checked before movement.

What commonly causes delays?

Product, model and quantity mismatches and late changes are frequent drivers.

Can tax and charges be guaranteed?

Not before classification, value, controls and actual handling conditions are known.

Inside the facility

Real infrastructure, real operations

Omega Depot

Plan your next shipment with confidence

Share the product, route and timeline; our team will map a workable operational flow.

Talk to our team